Privacy Policy

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Privacy Policy Japan Circular Trading

Effective Date: [1 April 2026] | Last Updated: [1 April 2026]

Japan Circular Trading Co., Ltd. (“JCT”, “we”, “our”, or “us”) is committed to protecting the privacy of our customers and website visitors. This Privacy Policy explains how we collect, use, store, and share your personal information when you use our website (japancirculartrading.com) or purchase vehicles through us.

1. Information We Collect

Identity & contact: name, company name, email address, phone number, WhatsApp / messaging IDs
Business details: country of operation, import licence information, port of destination
Transaction data: vehicle order details, invoices, payment references, order history
Communications: emails, chat messages, enquiry records, and their contents
Website usage: pages visited, browser and device type, IP address, referring URLs (via cookies or analytics tools if enabled)

2. How We Use Your Information

To respond to your enquiry and provide vehicle quotations
To process your order, manage auction bidding on your behalf, and arrange export logistics
To prepare and dispatch shipping and export documents (Bill of Lading, Export Certificate, Invoice)
To process, verify, and record payments
To send order status updates, shipping notifications, and important notices
To comply with Japanese export control regulations and international trade law
To prevent fraud and protect the security of our transactions
To improve our website and services

3. Sharing of Information

We do not sell, rent, or trade your personal information. We share limited data only where necessary:

Japanese auction houses and vehicle dealers — for sourcing your vehicle
Freight forwarders and shipping lines — for logistics and export arrangements
Financial institutions — for payment processing and anti-money-laundering compliance
Courier companies — for dispatch of shipping documents
Legal or regulatory authorities — where required by Japanese law or international regulations

4. International Data Transfers

Because we operate internationally, your information may be transferred to and processed in countries outside Japan. We take appropriate measures to ensure such transfers comply with applicable data protection requirements.

5. Data Retention

Transaction records, invoices, and related personal data are retained for a minimum of 7 years in accordance with Japanese commercial law and tax regulations. Communications and enquiry records are retained for 3 years. After the applicable retention period, data is securely deleted or anonymised.

6. Data Security

We implement appropriate technical and organisational measures to protect your personal information from unauthorised access, alteration, disclosure, or destruction. All financial transactions are conducted via verified bank wire transfer with strict internal controls.

7. Your Rights

You have the right to: request access to personal data we hold about you; request correction of inaccurate data; request deletion of your data (subject to legal retention obligations); object to or restrict processing of your data. Please contact us at info@japancirculartrading.com to exercise any of these rights.

8. Cookies

Our website may use cookies and similar technologies to enhance browsing experience and analyse site usage. You may control or disable cookies through your browser settings. Disabling cookies may affect certain website features.

9. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of those sites and encourage you to review their policies independently.

10. Changes to This Policy

We may update this Privacy Policy from time to time. The updated version will be posted on this page with a revised effective date. Continued use of our website after changes constitutes acceptance of the updated policy.

11. Contact Us

For privacy-related enquiries or to exercise your rights, please contact:

Japan Circular Trading Co., Ltd.

2-505-101 Daitoro, Nakagawa-ku, Nagoya City, Aichi 454-0943, Japan

Email: info@japancirculartrading.com

TEL: +81 52-717-4476